For private tutors and tutoring centres

Invoicing for tutors who bill parents every month

Send each family one invoice a month, in advance, with every child and subject on its own line. Rebill repeats it on the 1st, reminds the parents who forget and keeps a running balance for lessons that were missed or moved.

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Sample invoice

Monthly fees, Mrs Naidoo

Item	Qty	Amount
Maths tutoring, Grade 10 Weekly 1 hour lesson, 4 lessons	4 × R350.00	R1,400.00
Natural Sciences tutoring, Grade 8 Weekly 1 hour lesson, 4 lessons, sibling	4 × R300.00	R1,200.00
Total		R2,600.00

Monthly fees are payable in advance by the 1st. Missed lessons need 24 hours notice to be rescheduled.

Example rates. A 2026 analysis of tutoring adverts put the national average at about R330 an hour, higher in Grade 12 and in the big metros.

Two children, one monthly invoice

The sample invoice is for a family with a Grade 10 learner doing maths and a younger sibling in Grade 8 doing Natural Sciences, four weekly lessons each. The parent is the client and each child is a line, with the sibling at a lower rate. The note sets the payment date and the 24 hour rule for missed lessons, so the conversation about a cancelled Tuesday is already settled.

Figures are examples, not a rate card. For context: Daily Maverick: inside South Africa's private tutoring market (September 2026).

Bill the month in advance

Tutoring is easy to give and hard to collect after the fact. Billing the coming month on or before the 1st means you are paid for the lessons before you teach them, and a family that stops paying stops getting lessons without an awkward conversation. Term billing works the same way: one invoice per term, with the number of lessons as the quantity.

A recurring invoice in Rebill Premium does this for each family. When a month has a school holiday or one fewer Tuesday, edit the family's recurring invoice before its next send date.

Families, siblings and who the client is

The person paying is the client, so in almost every case that is a parent, not the learner. Put each child on their own line with the subject, grade and number of lessons. Parents see what each child costs, you can give a sibling rate, and one payment settles the whole family. If a grandparent or an employer pays instead, make them the client and keep the learner's name on the lines.

Missed lessons, rescheduled lessons

Write the rule on the invoice so it is agreed before it is needed:

Less than 24 hours notice from the family: the lesson is charged.
You cancel: the lesson is moved, or credited on next month's invoice.
Extra lessons before exams: added at the normal rate.

Credits stay on the family's account in Rebill and can be applied to the next invoice, so you never refund R350 by EFT.

Tutoring centres with more than one tutor

A centre has more families, more tutors and more questions from parents about what they owe. Premium includes up to 5 users, the client portal answers the balance questions without a phone call, and the revenue and ageing reports show which families are behind before the next term starts.

What tutors use in Rebill

Quotes, invoices and the client portal are on the free plan. Recurring invoices, WhatsApp delivery, card payment links and automatic reminders are on Premium, R99 a month.

Monthly invoices on the 1st: A recurring invoice per family on Premium, sent by email or WhatsApp on the day you choose. Edit it before the next send date when the lesson count changes.
Statements for parents: Parents open the client portal to see every invoice and payment, and download a statement for the year when a bursary or employer asks.
Reminders and late fees: Friendly reminders before and after the due date, and an optional late fee for families who are always behind.
Card payments for busy parents: A pay link on each invoice lets parents pay by card from their phone through Paystack, Yoco, PayFast or iKhokha.

VAT and private tutoring

Most private tutors are not VAT registered and send ordinary invoices with no VAT. Registration is compulsory only above R2.3 million of taxable supplies in 12 months, with voluntary registration open from R120,000. Education from registered schools and certain institutions is exempt from VAT, but private lessons usually are not, so a centre that grows should take advice before registering.

What a tax invoice must show: the SARS section 20 fields. Thresholds as SARS applies them from 1 April 2026, while the law change is finalised.

Questions tutors ask

Should tutoring be paid in advance or after the lessons?

In advance is easier on you. Most tutors bill the month or term up front, payable by the 1st, and agree how missed lessons are handled. Billing afterwards means chasing parents for lessons already given, which is the hardest money to collect.

How do I invoice two children from the same family?

Make the parent the client and give each child their own line, with the subject and grade. One invoice, one payment, and the parent can see what each child costs. A sibling rate is simply a different price on the second line.

What do I do about missed lessons?

Set the rule before the first lesson and print it on every invoice, for example that lessons cancelled with less than 24 hours notice are charged, and lessons you cancel are rescheduled or credited. A credit in Rebill stays on the family's account and can be applied to next month's invoice.

Do private tutors charge VAT?

Only once registered, and most individual tutors earn well under the R2.3 million compulsory threshold. Educational services from registered schools and certain institutions are exempt under section 12(h) of the VAT Act, but private tutoring usually is not. If you run a tutoring centre, check your position with SARS or an accountant before you register.

Can a tutoring centre with several tutors use one account?

Yes. Rebill Premium includes up to 5 users, so your tutors can log in and work in the same account while the invoices, payments and reports stay in one place.

Also see invoicing for cleaning services, invoicing for freelancers and how Rebill works.

Send next month's fees before the 1st

Fill in the free invoice generator with the sample lines for one family. On Premium (R99 a month), Rebill sends it every month for you.

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