Purchasing Under Control

Purchase Order Software for South African Businesses

Create professional purchase orders, send them to suppliers by email, and track every order from draft to fulfilment. When goods arrive, convert the PO to an expense in one click.

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Included on all plans as an optional module. Switch it on when you need it.

Purchasing from order to expense

Everything you need to buy from suppliers with a clean paper trail.

Professional Purchase Orders

Create clean purchase orders with your logo and business details. Add line items, delivery dates and notes, and download the PDF or send it straight from Rebill.

Supplier Records

Keep every supplier in one place with contact details and order history. Pick a supplier when you raise a PO and Rebill fills in the rest.

Gapless PO Numbering

Purchase orders are numbered in strict sequence with no gaps, so your records stay clean for audits and internal controls.

Email Delivery and Online View

Send POs by email with a secure link. Suppliers open a clean online view or download the PDF. No account needed on their side.

Fulfilment Tracking

Mark orders as fulfilled or cancelled and keep a live view of what is still outstanding, so deliveries never catch you off guard.

Convert to Expense

When an order is fulfilled, convert it to an expense in one click. Your spending reports stay accurate without double capture.

Quick answer

What is purchase order software?

Purchase order software lets a business create, send and track purchase orders: documents that formally request goods or services from a supplier at agreed prices. Rebill includes purchase orders on all plans as an optional module, with supplier records, gapless PO numbering, email delivery with an online supplier view, and one-click conversion of fulfilled orders into expenses.

Frequently asked questions

Is purchase order software included in the free plan?
Yes. Purchase orders and suppliers are available on all Rebill plans as an optional module. Turn the module on in settings and it appears in your navigation.
Do my suppliers need a Rebill account?
No. Suppliers receive the purchase order by email with a secure link to an online view and a PDF download. They never need to sign up.
What does gapless PO numbering mean?
Every purchase order gets the next number in a strict sequence with no gaps or duplicates, so your bookkeeper and auditors can account for every document.
Can I turn a purchase order into an expense?
Yes. When you mark a purchase order as fulfilled you can convert it to an expense in one click, keeping your expense reports accurate without capturing anything twice.
Can I cancel a purchase order?
Yes. Orders can be marked fulfilled or cancelled at any time, and the status shows wherever the purchase order appears.

Explore more Rebill features

Expense Tracking
Track business expenses alongside your invoices.
Invoicing
Create SARS-compliant tax invoices with your logo and VAT.
Quotes
Send professional quotes and convert them to invoices.
Reports
Revenue trends, aging analysis, and financial reports.

Bring your purchasing into Rebill

Create purchase orders, email suppliers, and track fulfilment alongside your invoices. Free plan available.

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Last reviewed: . Reviewed by the Rebill team in Cape Town, South Africa.