Set and Forget Invoicing

Recurring Billing Software for South Africa

Stop creating the same invoice every month. Set up a recurring billing schedule once and Rebill automatically generates and sends invoices on your schedule (weekly, monthly, or annually) with precise date control for monthly billing.

Start free, no credit card View pricing →

Recurring billing is part of Premium at R99/month. Start on the free plan, no card needed.

Popular uses in South Africa

Retainer Billing
Consultants billing monthly retainers to ongoing clients
Rental Invoices
Landlords and property managers billing monthly rent
Service Contracts
IT, security, and maintenance companies on fixed contracts
Subscription Businesses
SaaS and subscription product businesses billing clients regularly

Everything you need to automate billing

Recurring billing software built for South African consultants, landlords, and service businesses.

Set Once, Bill Forever

Configure your invoice schedule once (line items, amounts, client, and delivery method) and Rebill handles every invoice from that point forward. No reminders, no manual work.

Precise Monthly Scheduling

Bill weekly, monthly, or annually. For monthly billing, choose exactly when invoices generate: same day as the start date, 1st of the month, last day of the month, a specific date, or a set number of days before month-end (e.g. 5 days before). Most billing software cannot do this.

Pause and Resume

Pause any schedule when a project is on hold or a client is away, and resume it when you're ready. Your settings and history are always preserved.

Client Notifications

Clients receive their recurring invoice by email or WhatsApp on schedule, with a payment link included. They always know what is due and can pay immediately without any back-and-forth.

Runs on Your Timezone

Recurring invoices and scheduled sends run on your business timezone, so documents go out during your working day, not at midnight somewhere else.

SARS-Compliant Every Time

Every automatically generated invoice meets SARS requirements: unique sequential numbering, your VAT registration number, 15% VAT calculations, and all mandatory fields. Compliance is built in, not bolted on.

Three ways to run your monthly billing

Pick the one that matches how your clients pay you.

Recurring invoices

One invoice, repeated on its own schedule. Best for a retainer or rent that is the same every period.

Client items

The services each client has, billed together on the client's billing day. Monthly, yearly and once-off items, prorated first months, and price changes that reach every client on the catalogue price. Sent automatically or created as drafts for review.

Bulk invoices from a CSV

Another system already works out what each client owes? Upload a CSV with one line per invoice line. Rebill creates a draft invoice per client and emails the whole batch in one run. Available on every plan, within the free plan's monthly invoice limit.

Rebill recurring billing schedule detail showing monthly cadence, client, line items and next invoice date

Set up a schedule once. Rebill issues each invoice automatically on the date you choose.

Quick answer

What is recurring billing?

Recurring billing (also called subscription billing or automatic invoicing) is a system that automatically generates and sends invoices on a set schedule. In South Africa, recurring billing is widely used by consultants billing monthly retainers, landlords billing rental invoices, IT service providers on maintenance contracts, and any business that bills the same client regularly. Rebill automates this: set up a billing schedule once with your line items, amount, and client, and invoices are created and delivered automatically, weekly, monthly, or annually. For monthly billing, Rebill supports precise scheduling anchors: bill on the same day each month, the 1st, the last day, a specific date, or a set number of days before the end of the month. Each generated invoice is fully SARS-compliant with unique sequential numbering and VAT calculations. Schedules can be paused, resumed, or cancelled at any time without losing settings. For a step-by-step walkthrough, read our guide to setting up recurring billing in South Africa, which also covers whether your business needs it.

Frequently asked questions

What is recurring billing?
Recurring billing (also called automatic invoicing or subscription billing) is a system that automatically creates and sends invoices on a set schedule. Instead of manually creating the same invoice every month, you set up a recurring billing schedule once and Rebill generates and delivers the invoice automatically, weekly, monthly, or annually.
How does automatic invoicing work in Rebill?
You create a recurring invoice in Rebill by setting up the line items, client, amount, and schedule. Choose how often to bill (weekly, monthly, or annually), and Rebill creates and sends each invoice on schedule. To change an upcoming invoice, edit the recurring invoice before its next send date, or pause it. For monthly billing, you can set a scheduling anchor, for example always bill on the last day of the month or 5 days before month-end. On the scheduled date, Rebill creates the invoice and sends it to your client by email or WhatsApp.
Can I pause a recurring invoice?
Yes. You can pause any recurring billing schedule at any time. When paused, Rebill will stop generating invoices until you resume the schedule. This is useful if a project is on hold or a client temporarily stops their subscription. Pausing does not delete the schedule. All settings are preserved.
Does recurring billing work with WhatsApp delivery?
Yes. When setting up a recurring invoice schedule, you can choose to deliver invoices by email or via WhatsApp. If WhatsApp delivery is selected, Rebill will automatically send each generated invoice to your client's WhatsApp number. WhatsApp delivery uses credits at R0.30 per message, with 20 free credits included each month on Premium.
Can I bill each client for several monthly services on one invoice?
Yes, with client items. Add the services a client pays for to the client, each billing monthly, yearly or once, and on the client's billing day Rebill puts everything due on one invoice. A client who starts mid-month can be prorated by day. Like recurring invoices, client items are part of Premium.
Is recurring billing on the free plan?
No. Recurring invoices and client items are part of Premium at R99 a month. On the free plan you can still create invoices in bulk from a CSV upload, within the limit of 10 invoices a month.
What happens if a client does not pay a recurring invoice?
Unpaid recurring invoices appear in your dashboard as outstanding. You can send manual payment reminders by email or WhatsApp. Rebill Premium also includes automatic payment reminder scheduling and late fee automation, so overdue invoices can trigger reminders and late fee charges without manual intervention.

Explore more Rebill features

Invoicing
Create SARS-compliant tax invoices with your logo and VAT.
Client Items
Each client's monthly services on one invoice.
WhatsApp Invoicing
Deliver recurring invoices directly via WhatsApp.
Online Payments
Accept card and EFT on every invoice you send.
Late Fees
Automatically charge late fees on overdue invoices.

Automate your repeat billing today

Set up recurring invoices once and never create the same invoice again. Start free, then switch on Premium at R99 a month.

Create your free account See pricing

Last reviewed: . Reviewed by Nico Huysamen, Founder & Director, Tora Technologies. Cape Town, South Africa.