Quotes That Convert Themselves

Quote Software for
South African Businesses

Create professional quotes, let clients accept online, and convert to invoices automatically or with one click. Win more business and get paid faster.

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Free plan available. Premium from R99/month.

From quote to paid - without the paperwork

Professional quote software built for SA freelancers, consultants, and tradespeople.

Professional Quote Templates

Create detailed quotes with line items, quantities, unit prices, and VAT. Your logo and branding appear automatically. Quotes look as professional as your invoices - because they use the same template.

Quote Expiry Dates

Set a validity period on every quote. Once expired, clients can no longer accept it via the portal. This protects you against accepting work at outdated prices and creates urgency for the client to respond.

Online Accept and Decline

Clients click a link to view their quote and can accept or decline with a single button. No printing, no signing, no PDFs emailed back. You receive a notification the moment they respond.

Automatic or One-Click Conversion

When a client accepts a quote online, Rebill can convert it to an invoice automatically with no action from you. Or convert manually with one click any time. Either way, all line items, pricing, and client details carry across with no re-typing.

Quote Tracking Dashboard

See all your quotes at a glance - draft, sent, accepted, declined, and expired. Know exactly what is outstanding and which opportunities need a follow-up. Never lose track of a pending quote again.

Send by Email or WhatsApp

Send quotes by email or deliver them via WhatsApp - wherever your client prefers to communicate. Quotes sent via WhatsApp include a link for clients to view and accept online.

Quick answer

What is quote software?

Quote software is a tool that helps businesses create, send, and track professional price estimates before work begins. In South Africa, quotes (also called estimates, pro formas, or proposals) are a standard part of the business process for freelancers, contractors, consultants, and tradespeople. Sending a professional-looking quote before starting work builds client trust and sets clear expectations on scope and price. Rebill's quote software lets South African businesses create detailed quotes with line items, VAT, and their business branding, then send them to clients by email or WhatsApp. Clients can accept or decline the quote online without printing or signing. When a quote is accepted, Rebill converts it to a SARS-compliant invoice in one click, eliminating duplicate data entry. The full quote history is stored in Rebill so you can track which quotes are pending, accepted, or expired.

Frequently asked questions

What is the difference between a quote and an invoice?

A quote (also called an estimate or pro forma) is a document sent before work begins that outlines the proposed scope and price. It is not a request for payment. An invoice is issued after work is completed or a product is delivered, and it is a formal request for payment. In Rebill, you can convert an accepted quote into an invoice with one click.

Can clients accept quotes online?

Yes. Clients receive a link to view their quote in the Rebill client portal. From there they can accept or decline the quote with a single click. When a client accepts a quote, you receive a notification and the quote status updates automatically in your Rebill dashboard.

How do I convert a quote to an invoice?

Two ways. If a client accepts the quote online, Rebill can convert it to an invoice automatically with no action from you. Alternatively, open any accepted quote and click "Convert to Invoice" to do it manually. Either way, all line items, quantities, prices, and client details copy across automatically. The original quote remains in your records and is marked as converted.

Do quotes expire?

Yes, you can set an expiry date on every quote. This is useful for quotes where pricing is time-sensitive - for example, if material costs may change. Once the expiry date passes, the quote is automatically marked as expired and clients can no longer accept it via the portal.

Can I customise quote templates?

Yes. Quotes in Rebill use the same branding settings as your invoices - your logo, business colours, and custom notes all appear on every quote. You can also add custom terms and conditions and validity periods to your quote template in your account settings.