Invoice Scheduling Software South Africa

Schedule Invoices to Send Automatically

Create invoices now and set them to send on the exact date you choose. Perfect for project milestones, retainer billing, and anything where timing matters. Rebill handles delivery while you focus on the work.

Start free - no credit card View pricing

Set the send date in advance

When creating or editing an invoice, simply pick a future send date. Rebill will hold the invoice in draft and deliver it automatically at the right time - via email or WhatsApp - without any further action needed from you.

  • Pick any future date as the scheduled send date
  • Delivery via email or WhatsApp on schedule
  • Invoice moves to "sent" status automatically
  • Client receives the invoice at the right time

Schedule invoice - INV-0051

31 March 2026
Email
WhatsApp

Invoice will be sent in 10 days

You can edit or cancel before then

Scheduled invoices

INV-0051 - Thabo Architects

Sends 31 Mar 2026

R 24 500

Scheduled

INV-0053 - Cape Media Group

Sends 1 Apr 2026

R 8 200

Scheduled

INV-0055 - Joburg Retail Co

Sends 15 Apr 2026

R 16 000

Scheduled

Preview and edit before it sends

Scheduled invoices are always accessible and editable. You can update line items, change the due date, adjust the send date, or cancel entirely at any point before delivery. Nothing is locked in until the moment it sends.

  • Edit invoice content up until the send date
  • Change the scheduled date at any time
  • Cancel the schedule and return to draft
  • Full list of upcoming scheduled invoices in your dashboard

Works alongside recurring billing

Invoice scheduling and recurring billing serve different needs - and both are built into Rebill. Use scheduling for one-off future invoices: project completions, advance billing, or payroll-aligned invoicing. Use recurring billing for invoices that repeat on a regular cycle. Both work the same way and both can send via email or WhatsApp.

  • Scheduling: one-off invoices on a specific future date
  • Recurring: repeat invoices on weekly, monthly, or annual cycles
  • Both support email and WhatsApp delivery
  • Manage all scheduled and recurring invoices from one dashboard

Scheduling

One-off invoices on a specific future date

Recurring

Repeating invoices on regular intervals

Not sure which to use?

If the invoice repeats - use recurring billing. If it is a one-off on a future date - use scheduling.

Quick answer

What is invoice scheduling?

Invoice scheduling is the ability to create an invoice today and instruct your billing software to send it to the client automatically on a specific future date. Instead of adding a reminder to your calendar, you prepare the invoice when the information is fresh and let the system handle delivery at the right moment.

For South African consultants, freelancers, and contractors, common use cases include billing at project completion (scheduling the invoice the day you start so it sends automatically on the final day), advance invoicing for retainers aligned to a client's month-end, and billing for planned deliverables weeks in advance. Invoice scheduling is distinct from recurring billing, which repeats on a regular cycle. Scheduled invoices are one-off deliveries at a chosen date and can be sent via email or WhatsApp. Rebill includes invoice scheduling on all plans at no extra cost.

Frequently asked questions

What is invoice scheduling?
Invoice scheduling lets you create an invoice today and set a future date for it to be automatically sent to your client. On that date, Rebill delivers the invoice via email or WhatsApp without you needing to be available. It removes the manual step of remembering to send invoices at the right time.
How far in advance can I schedule an invoice?
You can schedule an invoice as far into the future as needed. Whether you are invoicing for work to be completed next week or billing for a project milestone three months away, there is no limit on the scheduling window.
Can I preview or edit a scheduled invoice before it sends?
Yes. Scheduled invoices sit in a draft state until the send date. You can open, review, and edit them at any time before they go out. Changes are saved and the updated version is what the client receives on the scheduled date.
Does invoice scheduling work with WhatsApp delivery?
Yes. You can schedule an invoice to be sent via WhatsApp on a future date. WhatsApp invoice delivery uses your Rebill WhatsApp credit balance, which is deducted when the message is sent on the scheduled date.
Can I cancel a scheduled invoice before it sends?
Yes. You can cancel or reschedule an invoice at any time before the send date. Cancelling returns the invoice to draft status. No delivery takes place and no WhatsApp credits are used if you cancel before the scheduled time.

Invoice on your terms. Send on time, every time.

Rebill invoice scheduling takes the guesswork out of billing. Create once, schedule, and let Rebill handle delivery at exactly the right moment.

Start free - no credit card See Premium - R99/month