Tax-Ready Expense Records

Expense Tracking for South African Businesses

Track your business expenses alongside your invoices. See your real profit, stay organised for SARS, and stop losing deductible costs in a pile of receipts.

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Free plan: 20 expenses/month. Premium: unlimited, from R99/month.

Know where every rand is going

Expense tracking built into the same tool you use to invoice - no separate app, no exports, no manual reconciliation.

Capture Expenses Quickly

Log an expense in seconds - enter the amount, select a category, add a description, and save. Capture expenses on the go from your phone or desktop. No complicated forms, no double-entry.

Categories for Every Cost

Categorise expenses by type - travel, equipment, marketing, professional services, software, office, and more. Custom categories available. Categorised records mean cleaner financials for your accountant.

Expense Reports

View expense totals by category, date range, or period. See how your costs break down across different areas of your business. Export clean expense reports to share with your bookkeeper or accountant.

Profit and Loss View

See your revenue from paid invoices alongside your recorded expenses to understand your real net profit. No more guessing whether your business is making money. Get clarity on your financial position at any time.

Tax-Ready Export

Export your expense records at any time for provisional tax calculations, SARS submissions, or year-end financials. Clean, categorised data your accountant can work with immediately - no bank statement archaeology needed.

Expense Notes and Details

Add a description, supplier name, and date to each expense so your records are clear and searchable. Well-described expenses make it easy to recall what was purchased and why, which helps both your own review and your accountant's.

Quick answer

What is expense tracking software?

Expense tracking software is a tool that helps businesses record and categorise their costs so they have clear financial records throughout the year. In South Africa, expense tracking is particularly important for small business owners, freelancers, and sole proprietors who need to account for deductible business costs when submitting to SARS. Without a system, many business owners miss deductions simply because they cannot locate old records or bank statements at tax time. Rebill's expense tracking feature lets you capture expenses as they happen - with categories, descriptions, and supplier details - alongside your invoice and revenue data. This gives you a real-time view of your net profit and keeps your records organised for provisional tax payments, annual tax returns, and year-end financials. Rebill's free plan includes 20 expenses per month, while the Premium plan at R99/month includes unlimited expense tracking.

Frequently asked questions

What counts as a business expense in South Africa?
In South Africa, a business expense is any cost incurred in the production of income. Common examples include office rent, equipment, software subscriptions, professional services, travel costs, marketing, and staff salaries. SARS allows deductions for expenses that are wholly and exclusively for business purposes. You should always retain proof of payment (receipts or invoices) for all business expenses.
How does Rebill help with tracking expenses for tax?
Rebill lets you capture and categorise business expenses throughout the year so you have a clear record when tax season arrives. You can view total expenses by category, see your net profit, and export expense data for your accountant. Having organised expense records makes SARS submissions and provisional tax calculations significantly easier.
Can I categorise expenses in Rebill?
Yes. When adding an expense, you choose a category such as travel, equipment, marketing, professional services, or office supplies. You can also add your own custom categories. Categorised expenses make it easier to see where money is going and to provide clean records to your accountant at year end.
Is there a limit on how many expenses I can track?
The free Rebill plan allows up to 20 expenses per month. The Premium plan at R99/month includes unlimited expense tracking. If you are tracking expenses regularly, the Premium plan is recommended to ensure you can capture every cost without hitting limits.
How does expense tracking help at tax time?
By capturing expenses throughout the year in Rebill, you avoid the end-of-year scramble of going through bank statements to find deductible costs. Rebill shows your revenue alongside your expenses so you can see net profit at any time. When your accountant asks for your business financials, you can export a clean expense report instead of handing over a shoebox of receipts.

Explore more Rebill features

Invoicing
Create SARS-compliant tax invoices with your logo and VAT.
Reports
Revenue trends, aging analysis, and financial reports.
Recurring Billing
Automate repeat invoices on any schedule.
Pricing
Free plan and Premium from R99/month. No hidden fees.

Take control of your business finances

Track expenses alongside your invoices. Know your real profit. Be ready for SARS. Free plan available.

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